Your 3 Month Wedding Checklist Barn for a Timber Valley Farm Barn Rental Wedding
Congratulations, your big day is just around the corner! Three months out from your wedding at Timber Valley Farm Barn Rental is the sweet spot for handling some of the most important final details. This is when all that hard work starts to really come together, and you can focus on the final touches that will make your day unforgettable. Our tailored 3 Month Wedding Checklist Barn ensures you cover every logistical element specific to a private venue setting.
Guest Management & Communication (Critical for Tristate Weddings)
The three-month mark is all about confirming who is coming, especially important given our location near Pennsylvania (PA), West Virginia (WV), and Virginia (VA).
- Send Wedding Invitations: Your invites should include everything your guests need to know. Besides the date, time, and location, be sure to include a way for them to RSVP, a link to your wedding website, and any important details about parking or transportation at Timber Valley Farm Barn Rental.
- Track RSVPs: Create a system to keep track of who has responded. This is essential for your next steps. Don’t be afraid to follow up with guests who haven’t replied by the deadline.
- Finalize Guest Count: With your RSVP list in hand, you can confirm the final number of guests with your caterer. This is a crucial step for food and beverage planning, and for confirming capacity within our spacious, climate-controlled barn.
- Plan Seating Arrangements: Now’s the time to create a seating chart for the reception inside the new timber barn. Think about who would enjoy sitting together to make sure everyone feels comfortable and has a great time.
- Prepare Welcome Bags (optional): A small welcome bag is a thoughtful way to greet out-of-town guests and make them feel at home after their journey from the tristate area.
Wedding Details & Logistics (Venue-Specific Actions)
- Finalize Ceremony Details: Meet with your officiant to confirm all the key elements of your ceremony, including readings, your vows, and the music you’ve chosen. If using an outdoor spot like the Cove or the lawn, confirm setup with your vendors.
- Confirm Reception Details: Finalize the menu with your caterer, decide on the first dance song, and make a plan for special moments like the cake cutting inside the comfort of the climate-controlled barn.
- Meet with Karen or Tom at Timber Valley Farm Barn Rental: As your wedding date approaches, schedule a final meeting with your venue hosts. We live on the farm and will help you finalize your timeline, logistics, and any specific requirements for using the 100-acre historic farm property on your wedding day.
- Confirm Vendor Arrival Times: Create a detailed schedule for when each of your vendors (DJ, florist, caterer) will arrive at the venue. This ensures everyone is on the same page and helps your day run smoothly on the private property.
- Arrange Final Vendor Payments: Take a moment to review your vendor contracts and note the due dates for all final payments. Setting up reminders can help you stay on track.
- Confirm Transportation: Make sure you’ve double-checked all transportation plans for you, your wedding party, and any guest shuttle services, especially coordinating for those traveling from VA, WV, and PA.
Beauty & Attire
- Final Dress Fitting: Your wedding dress should feel perfect. Attend your final fitting and make sure any last-minute alterations are made.
- Confirm Hair & Makeup Appointments: Schedule any final trials and confirm the timing for your wedding day hair and makeup.
- Purchase Wedding Bands: Pick out and purchase your wedding bands to ensure they fit properly and are ready for the ceremony.
- Pack for Your Honeymoon: It’s never too early to start gathering the essentials for your post-wedding getaway.
Other Important Tasks
- Apply for Your Marriage License: This is a key step! Make sure you have your marriage license in time for the ceremony.
- Purchase Wedding Party Gifts: Get gifts for your wedding party to thank them for their support.
- Write Thank-You Notes: As you receive gifts, make it a habit to write and send thank-you notes promptly.
- Confirm Honeymoon Reservations: Double-check all of your honeymoon travel plans, including flights, hotels, and activities.
- Create a Wedding Day Emergency Kit: Put together a small kit with items like pain relievers, bandages, and a small sewing kit. This can be a lifesaver for unexpected mishaps.
Tips for Success: Stay organized, communicate clearly with your vendors and your partner, delegate tasks to family or friends, and most importantly, take a break! Wedding planning can be stressful, so remember to take time for yourself and relax.
Three months out is a busy but exciting time. The finish line is in sight! Enjoy the final stages of planning and look forward to your special day here at Timber Valley Farm Barn Rental.
Contact Karen and Tom Grosh to finalize your plans: https://timbervalleyfarmbarnrental.com/contact/.
Find more venue-specific tips on our Venue Features page. For general wedding organization strategies, read this guide on How to Stay Organized During Wedding Planning.
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